Our Services

Strategic. Tailored. Outcome Driven.

We specialise in turning project complexity into clarity. As a boutique consultancy, we offer high impact program and project management services that empower organisations to deliver with confidence, control, and purpose. Whether you are planning your next big initiative or need to refine how you deliver, we are here to guide, support, and elevate your outcomes. Following are some of our areas of expertise

Program & Project Management Framework Development

We design and implement tailored Program & Project Management Frameworks that empower organisations to consistently deliver outcomes aligned with strategic objectives. Whether you are scaling delivery across multiple projects or establishing governance for a major program, our frameworks create structure, clarity, and capability at every level.

Standard services we offer to our clients

Program Management Framework Development (based on MSP Principles)

Our approach to program management focuses on enabling strategic alignment, interdependency management, and long term benefits realisation. We help you design a program management framework that includes:

Program Governance Structure: Define roles, responsibilities, and decision making authority across stakeholders, steering committees, and delivery teams.
Benefits Realisation Planning: Create robust processes to identify, track, and measure program benefits from initiation through to post delivery sustainment.
Interdependency Management: Tools and techniques to manage shared resources, schedules, and deliverables across multiple projects.
Strategic Alignment: Ensure every project within the program directly contributes to strategic business objectives.
Program Lifecycle Model: Define key stages (e.g., concept, initiation, delivery, transition, closure), including gates, artefacts, and decision points.
Stakeholder Engagement Framework: Map and manage stakeholder expectations at the program level, promoting transparency and alignment.

Project Management Framework Development

Our tailored project management frameworks support consistent delivery, quality control, and scalable governance across your organisation. We develop project frameworks that include:

Standardised Methodologies: Waterfall, Agile or Hybrid, customised to your business context and project types.
Project Lifecycle Definition: A clear roadmap from initiation to closure with required activities, outputs, and approvals at each stage.
Governance & Assurance Models: Role clarity, approval gates, project boards, and escalation pathways to manage risk and accountability.
Templates & Toolkits: Practical tools, templates, and guidance tailored to your delivery approach, ensuring repeatability and ease of adoption.
PMO Integration: Seamless alignment with your Project Management Office (PMO) for oversight, reporting, and performance tracking.
Capability Uplift: We offer training and onboarding to embed the framework, support behavioural change, and strengthen internal delivery capabilities.

Why Choose PM Prospects?

Value Focused: Our goal is not just better project delivery, but real, measurable benefits realisation and strategic impact.
Tailored Solutions: We don’t believe in one-size-fits-all. Every framework is designed around your organisation’s maturity, culture, and goals.
Practical & Scalable: Our frameworks are as light or comprehensive as you need and are scalable across small teams or enterprise wide portfolios.
Change Ready: We ensure that the frameworks are embedded effectively, working closely with stakeholders and providing implementation support.

PMO Establishment & Maturity Assessments

We design and implement tailored Program and Project Management Offices (PMOs) that act as the engine room for delivery excellence. Whether you are building a new PMO from the ground up or evolving an existing function, our services ensure your PMO is strategically aligned, operationally efficient, and maturity fit.

Standard services we offer to our clients

PMO Establishment

We work with you to stand up a new PMO that is built around your specific business needs, delivery environment, and organisational culture. Our PMO setup services include:

PMO Vision & Operating Model: Define the purpose, scope, and role of the PMO, from strategic portfolio oversight to hands on delivery support.
PMO Structure & Resourcing: Establish the right organisational design, skill sets, and reporting lines to support your delivery portfolio.
Governance & Control Frameworks: Introduce standards for decision making, project approvals, risk management, and portfolio governance.
Tooling & Infrastructure: Recommend and implement fit-for-purpose tools for project tracking, reporting, and knowledge management.
Service Catalogue Development: Define the PMO’s services (e.g., assurance, scheduling, benefits tracking, resource management) to align with organisational needs.
Change Management & Embedding: Provide onboarding, communication, and transition plans to ensure successful PMO adoption across teams.

PMO Maturity Assessments

We assess the effectiveness, efficiency, and maturity of existing PMOs using industry benchmarks and practical insights. Our assessments deliver clear roadmaps for improvement and value enhancement.

Capability Assessment Framework: Evaluate the PMO against key domains such as governance, delivery support, tools, skills, and value realisation.
Maturity Benchmarking: Use established models (e.g., P3M3, OPM3) to assess current state maturity and identify realistic growth targets.
Stakeholder Engagement & Feedback: Gain insights from project sponsors, delivery teams, and leadership to identify gaps and opportunities.
Gap Analysis & Recommendations: Provide actionable recommendations to uplift performance, increase influence, and improve strategic contribution.
Improvement Roadmap: Develop a phased roadmap to evolve the PM, including quick wins, medium term enhancements, and long term transformation steps.

Why Choose PM Prospects?

Value Focused: We go beyond admin heavy PMOs to create value adding delivery engines that support benefits realisation and strategic alignment.
Tailored Solutions: Every PMO is designed to reflect your delivery context, be it agile, hybrid, or traditional, and your organisational culture.
Practical & Scalable: We focus on building scalable and sustainable PMOs, from lightweight delivery hubs to enterprise portfolio command centres.
Change Ready: We ensure that the PMO is embraced by your teams, embedding it through collaboration, communication, and capability uplift.

Program and Project Audits & Health Checks

We conduct independent and objective audits and health checks to help organisations understand how well their programs and projects are performing — and where improvements can be made. Whether you need a one-off review or ongoing assurance, we provide actionable insights that enhance delivery confidence and mitigate risk.

Standard services we offer to our clients

Program Audits & Health Checks

Our program reviews focus on strategic alignment, governance effectiveness, and benefits realisation. We provide a holistic assessment of complex, multi project environments to ensure they remain on track and value focused.

Strategic Alignment Review: Assess how well the program supports organisational goals and whether outcomes remain aligned with the original business case.
Governance & Leadership Evaluation: Examine clarity of roles, effectiveness of decision making bodies, and escalation protocols.
Interdependency & Risk Management: Identify and assess the management of cross project dependencies, risks, and constraints.
Benefits Realisation Health Check: Evaluate whether benefits are clearly defined, measurable, and on track to be delivered.
Stakeholder Engagement Analysis: Review the quality and frequency of communication, engagement, and alignment with key stakeholders.
Program Lifecycle Review: Assess stage appropriateness, progress against milestones, and adherence to program management principles.

Project Audits & Health Checks

Our project level reviews are designed to assess delivery health, performance issues, and early warning signs, helping teams course correct before issues escalate.

Scope, Schedule & Cost Review: Evaluate performance against baseline plans, including identification of scope creep, delays, and budget variance.
Delivery Approach Assessment: Review the suitability and effectiveness of the delivery methodology being applied (Agile, Waterfall or Hybrid).
Risk & Issue Management: Assess the visibility, ownership, and mitigation of key risks and issues.
Quality & Output Evaluation: Determine whether outputs are meeting required standards and quality expectations.
Team Performance & Resourcing: Review team capability, resourcing constraints, and delivery dynamics.
Stakeholder Feedback & Sponsor Engagement: Gather input to gauge satisfaction levels, identify misalignments, and flag communication gaps.

Why Choose PM Prospects?

Value Focused: Our audits do more than point out issues, we provide practical, prioritised recommendations that drive measurable improvement.
Tailored Solutions: Each review is shaped around your project or program type, delivery environment, and organisational maturity.
Practical & Scalable: We deliver insight at the right level, from light touch health checks to full scope deep dives across portfolios.
Change Ready: We help you turn findings into action by supporting implementation of improvements and coaching delivery teams post review.

Scheduling & Planning

We develop integrated, fit-for-purpose scheduling and planning solutions that give organisations clear visibility over timelines, dependencies, and delivery performance. Whether for individual projects, major programs, or enterprise portfolios, our scheduling services enable better forecasting, informed decision making, and proactive risk management.

Standard services we offer to our clients

Program Planning and Scheduling

Our approach to program level scheduling focuses on creating an integrated view of delivery timelines, dependencies, and critical milestones across multiple projects. We help you design and maintain program schedules that include:

Integrated Master Schedule (IMS): A top down view of the full program with aligned workstreams and key delivery milestones
Critical Path Analysis: Identification of key activities driving program timelines and areas of schedule risk
Interdependency Mapping: Planning and visibility across related projects and shared resources
Milestone Tracking and Forecasting: Progress tracking and future outlook reporting against major program checkpoints
Governance Alignment: Scheduling aligned to program governance structures, stage gates, and decision-making forums
Program Reporting and Dashboards: Visual, executive-ready outputs for schedule performance and progress insights

Project Planning and Scheduling

Our project scheduling services help delivery teams develop and maintain detailed, realistic schedules that align with delivery expectations and stakeholder commitments. We provide planning solutions that include:

Work Breakdown Structure (WBS) Development: Decomposition of project scope into manageable work packages for planning and control
Baseline Schedule Creation: Logic driven project schedules built using Primavera P6 Professional and EPPM, MS Project, or preferred tools
Schedule Health Checks and Risk Analysis: Validation of schedule quality, logic, and risk scenarios to ensure delivery confidence
Progress Measurement and Forecasting: Use of earned value, milestone tracking, or percent complete to provide accurate performance insights
Resource and Cost Loading: Inclusion of labour and non-labour resources, cost estimates, and demand forecasts within the schedule
Planning Tool Configuration and Support: Set up of templates, calendars, coding structures, and tool settings to streamline planning across the portfolio

Why Choose PM Prospects?

Value Focused: We deliver scheduling that informs better decisions, improves control, and enhances delivery outcomes
Tailored Solutions: We customise scheduling approaches based on your methodology, toolset, and delivery environment
Practical and Scalable: Our planners work across individual projects, complex programs, or enterprise portfolios
Change Ready: We support your internal teams with coaching, templates, and repeatable planning processes for long term success

Training & Capability Development

We empower organisations to build lasting delivery capability through practical, targeted training and hands on mentoring. Our approach blends knowledge transfer with real-world application, helping teams adopt best practices in a way that sticks. Whether you are uplifting enterprise-wide maturity or focusing on specific skill gaps, our programs are tailored to your needs and embedded within your delivery environment.

Standard services we offer to our clients

Program Management Training and Development

Our program focused capability uplift solutions help leaders, sponsors, and program teams enhance strategic delivery effectiveness. We support program-level capability with:

Program Management Training: Customised training aligned with MSP or organisational frameworks, covering governance, benefits realisation, and interdependency management
Program Development Workshops: Facilitated sessions to build hands on understanding of program design, setup, governance, and planning
Executive and Sponsor Briefings: Sessions to equip senior leaders with the knowledge to provide effective governance and decision making support
Program Office Uplift: Mentoring and training for program support staff in planning, reporting, and program controls
Strategic Alignment Coaching: Development of leadership capability to manage complex stakeholder landscapes and ensure strategic value delivery
Benefits Realisation Workshops: Practical training in identifying, tracking, and sustaining program benefits
Program Tool Training: Instruction in tools such as Primavera P6 EPPM and other program planning and tracking platforms to support oversight and governance

Project Management Training and Development

We help project teams and emerging leaders strengthen delivery fundamentals through real-world, role-relevant training. Our project capability development includes:

Project Management Fundamentals: Core delivery training tailored to your organisation’s methodologies and operating environment
PMP® Certification Bootcamp: Structured preparation for PMI’s Project Management Professional (PMP) exam, aligned to the latest PMBOK® standards
Primavera P6 Professional Training: Practical training in schedule creation, resource management, and progress tracking using Primavera P6
PRINCE2® Foundation and Practitioner Training: Comprehensive training to support certification and adoption of the PRINCE2® methodology in project environments
Microsoft Project Training: End to end training on MS Project, from schedule setup to baseline management and reporting
Project Development Workshops: Interactive sessions that guide teams through planning, initiation, and controls based on real or simulated projects
Agile, Waterfall, and Hybrid Delivery Training: Focused guidance on tailoring delivery approaches to fit project types and organisational context
Risk and Issue Management Training: Practical tools and approaches to identify, assess, and respond to risks and issues proactively
Project Controls and Reporting Training: Techniques to track performance, manage progress, and communicate delivery status effectively
Mentoring for Project Managers: One-on-one and small group mentoring for practical guidance, leadership confidence, and skill reinforcement
Tool Training and Support: Training across delivery related platforms including Primavera, MS Project, and other project management tools to support day to day execution

Why Choose PM Prospects?

Value Focused: Our training programs are designed to deliver measurable improvements in delivery performance and capability
Tailored Solutions: We align all training to your frameworks, delivery environment, and current maturity level
Practical and Scalable: Training can be delivered across teams, departments, or entire portfolios, with role specific content
Change Ready: We focus on embedding behaviour change through mentoring, on the job support, and continuous learning

Contract Administration & Claims Management

We provide comprehensive contract administration and claims management services that support effective commercial outcomes across the full project and program lifecycle. With deep experience in both client side and contractor environments, our team ensures that contractual obligations are met, entitlements are protected, and disputes are resolved with minimal disruption to delivery. We are well versed in Australian Standard contract forms including AS2124, AS4000, GC21, and others.

Standard services we offer to our clients

End-to-End Contract Administration: Full lifecycle support from contract setup through execution, variation management, progress payments, and closeout
Extension of Time (EOT) Claims: Preparation and assessment of EOT claims based on sound delay analysis and contractual entitlement
Forensic Delay Analysis: Use of industry-standard methodologies including Time Impact Analysis, Windows Analysis, and As Planned vs As Built
Claims Preparation and Defence: Structuring clear, well evidenced claims with full documentation, contractual references, and causal mapping
Dispute Avoidance and Resolution: Advisory support for proactive dispute mitigation, mediation, expert determination, adjudication, and litigation
Risk and Entitlement Reviews: Early identification of potential risk areas and entitlements to help avoid claims and disputes later in the lifecycle
Contractual Correspondence and Notices: Preparation and review of formal notices, correspondence, and contractual communication
Commercial Reporting and Controls: Development of tracking tools and dashboards for claim status, exposure, and commercial performance
Australian Standard Contract Expertise: Extensive experience working with AS2124, AS4000, GC21, AS4300, AS4902, AS4916 and other government and private sector templates
Client and Contractor Side Support: Balanced experience assisting both principals and contractors in managing entitlements, obligations, and relationships
Training and Capability Uplift: Targeted training for internal teams on contract administration, EOTs, and claims best practices tailored to your contract forms

Why Choose PM Prospects?

Value Focused: We protect your commercial interests by helping you avoid unnecessary cost, delay, and legal exposure
Tailored Solutions: All support is customised to the specific contract form, delivery model, and stakeholder environment
Practical and Scalable: Whether embedded in a single project or across a portfolio, our services adapt to your needs
Change Ready: We uplift your team’s capabilities while delivering results, enabling better contract outcomes on future engagements